Just this week I found one of my client’s folders had become a little full and it was taking me longer than ususal to find the document(s) I needed – simply because there were so many in the folder.
So I created a new Archive folder to store all the old documents – I didn’t want to delete them. Here’s the steps I took:
In Windows Explorer…
- Go to File -> New Folder
- Call your new folder Archive
- Now go along to the top of the folder bar where it gives you the column names: Name, Size, Type, Date Modified etc. Click on Date Modified. You’ll see an arrow appear in that column next to Date Modified. The arrow should be pointing upwards. This means that your files are now sorted with the oldest one being at the top.
- Simply scan through this list selecting all the folders that are older than a certain date (in my case I selected all my 2009 files). Hint: Hold down the shift key as you’re selecting your files so that you can select multiple files.
- Go to Edit -> Cut (your selected files will now be greyed out).
- Select your Archives folder; double-click to open it.
- Go to Edit -> Paste
Your old files have now been moved into your Archives folder, leaving your main folder clutter free!
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